Introduction
Microsoft Bookings is an online and mobile app designed to allow students and colleagues the ability to schedule appointments with faculty and staff. Using Bookings, you can set office hours or other specific booking times, duration of appointments, acceptable lead and cancellation times, and automatic notifications of booking changes.
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Instructions
Step 1:
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Bookings is administered through the portal here- https://outlook.office.com/bookings/calendar, and log in with your SU credentials.
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Click on the “Get it now” button.
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How to set up a booking calendar
Log In to Microsoft Bookings with your Seattle University email and password.
Click Create Shared Booking Page to create a booking calendar.
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Under the “Business name” field, name the Booking calendar.
Important: Use a unique name and do not use a person’s name since this name will appear in the email global address list. It is recommended to use “School/Department CalendarName”. Examples: “SU Language Placement Testing”, “SU Study Abroad Advising”, “ASBE Major Advising”, “ITS Training”, etc.
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5. Click Continue.
Step 2:
Select
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Select “Staff” in the left-hand navigation to add/remove faculty, staff, students, or anyone who will be holding the meetings. Note: Staff are required to have a Bookings license and a mailbox in Office 365 to be an administrator or viewer to the Booking. Guests can hold office hours but cannot manage their office hours in Bookings. Other administrators or views will have to manage guests' Bookings calendars.
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Select “Booking Page” in the navigation bar on the left side of the screen.
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Set up your booking preferences (See Setup Overview in this document).
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Select “Save and Publish.”
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Select “Embed” to obtain the hyperlink to direct students to your respective page.
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Share the hyperlink with students.
Views
Students will be able to book appointments. Staff and students will receive an email alert, and the appointment will sync with their Outlook calendar. Calendar invites will contain Microsoft Teams online meetings if the “Add online meeting” is selected for the service.
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Setup Overview
The booking page can be tailored to specific needs and preferences.
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the type of business that your booking calendar falls under. Note: if your calendar is for Seattle University-related purposes, select Education.
Enter the hours that you want bookings to be available. Note: if you are setting up your calendar for office hours, enter in the intended office hours.
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Click Next to move on to the next step.
Look up and add people who you would like to give access to your booking calendar. Give specific access to each invitee.
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Click Next to move on to the next step.
Set up a Service by changing the available days of the week, time slots, zoom links, etc.
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Click Next to move on to the next step.
Select who can book appointments on your booking calendar. You can select no self-service, which means only you and other administrators can book appointments, limit bookings to people in your organization, or have no limits at all.
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Finally, click Create. Your booking calendar should now be complete.
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