Public Sharing SharePoint Guidelines

These are the guidelines for the “Seattle University Public Sharing” SharePoint site.

What Belongs in the Repository: 

• This space is appropriate for videos such as: 

  • Public lectures, talks, or presentations 

  • Marketing or outreach videos 

  • Recorded panel discussions intended for public audiences 

  • Recruitment or informational content 

  • Program or departmental overview videos 

  • Event recordings that are explicitly public-facing 

• Onboarding documents for users not yet expected to have an SUID

If you would be comfortable sharing the content on a public website or social media channel, it likely belongs here.
 

What Does Not Belong Here: 

The following content must not be stored in this repository: 

• Videos such as:

  • Course recordings intended only for enrolled students 

  • Videos containing student education records 

  • Videos with personally identifiable information (PII) beyond what is appropriate for public release 

  • Internal meetings or operational recordings 

  • Content protected by licensing or copyright restrictions that prohibit public distribution

• Draft, unreviewed, or experimental content not intended for public use

• Anything containing FERPA protected information

Content Owners: 

• Ensure content is appropriate for public viewing 

• Verify no sensitive or restricted information is included 

• Manage uploads, updates, and deletions 

• Confirm rights to publicly distribute content

• Within assigned folders, content owners have full autonomy
  
  

Publishing and Sharing Expectations 

• Contents may be shared publicly via links or embedded on approved University platforms 

• Content should reflect Seattle University values, mission, and professional standards 

• Files should be clearly named 

• Accessibility best practices (such as captions) are strongly encouraged