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Online Photo Submission for Faculty and Staff

Online Photo Submission for Faculty and Staff

New Faculty and Staff members will have their ID photo taken in person at the SUpercopy card office on or around their first day of work to receive an official Campus Card.

As part of the transition to Workday, Faculty and Staff are invited to use the Online Photo Submission web portal to update their Campus Card ID photo, which will update their ID photo in Workday.

Faculty and Staff are welcome to pick up a new Campus Card at the SUpercopy if they wish but it is not required. Your Campus Card will continue to work as normal even if you update your photo.

For more information, including photo requirements, please visit the SUpercopy website: Campus ID Cards Keep in mind that this is an ID photo, this is not a selfie or headshot.

Online Photo Submission uses AI to remove backgrounds, auto-rotate and crop photos, and also to judge whether a photo would be approved. You may experience some issues as HelperBot gets “smarter” with time. You will receive email confirmation once your photo is officially approved.

Instructions

  1. Visit eAccounts Home and click the button to Sign In.

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  1. Click the Profile tab in the top left corner.

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  1. Use the link “Click to submit a new photo” on this page. This should direct you to the Online Photo Submission portal. You may need to enter your SU email address when prompted, but it should bypass this if you are already registered in the portal.

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  1. Once in the Online Photo Submission portal, follow the prompts to upload a new photo. You may see some changes as the AI Helperbot crops your photo or removes the background, and this is to be expected. Once your photo has been submitted, it will be evaluated by the SUpercopy office staff within 24-48 hours.

    1. If your photo has been approved, you will receive an approval email.

    2. If your photo has been denied, you will receive an email with reasons why and a link to submit a new photo.

    3. Please contact supercopy@seattleu.edu if you have any questions regarding your photo.

    4. Please contact servicedesk@seattleu.edu if you experience any technical issues.

  2. Once you have received an email that your photo has been approved, you should see your new photo in Workday the following day.

Need additional help? Submit a ticket in our new portal here: IT Service Desk Help Center or email servicedesk@seattleu.edu.

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