Outlook - How to Archive Your Emails on a PC

Summary

Archiving emails will free up space in your mailbox. Archiving old emails means that you are removing them from the online inbox and saving them in a file offline. Archived items will remain accessible as a folder in Microsoft Outlook, but not online at Office 365.

Step-by-step

1. Open Microsoft Outlook. 

2. Click on File in the upper left-hand corner. 

   Open

   

    

3. Click on Cleanup Tools > Archive...

   Open

   

    

4. Select the email folders you would like to archive, and use the drop-down menu to choose a date to archive items.

5. Click Browse and from the options select your P: Drive. Once the P: Drive path is entered, hit OK. 

Saving your archive to the P:drive will make your archives available on any University computer, not merely your personal work computer.

Your archives will now appear in the left-hand pane with your other folders.

Related articles