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ITS will be running a pilot program for these new features from April 1 - 19. Fill out this form if you’d like to participate.

AI Companion adds the following features to Zoom meetings:

  • If you arrive late, catch up by asking the AI companion questions on what was missed during a meeting.

  • Generate meeting summaries and next steps of what was discussed in meetings; share them through email and team chat.

  • Review cloud recordings through highlights, smart chapters, summaries, next steps, and get analytics on key meeting and conversation factors

Instructions

To enable all the features of AI Companion, you must turn on the summary AND record the meeting.

  1. Open Zoom Web Portal:   Zoom web portal

  2. Go to Settings -> AI Companion

You should see these default settings:

Automatically start Meeting Summary: OFF

Share summary with ONLY ME (If you select share with others, the summary will be sent to all registered invitees when the meeting ends. Please review the summary before you send it to others)

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  1. Scroll down to Smart Recording with AI Companion: ON

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  1. At the beginning of each zoom meeting that you are hosting, click Start Summary 

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  1. To receive an audio analysis and meeting highlights, you must also record the meeting:

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  1. To stop AI summary: click Stop Summary. To stop the recording, return to … More and select stop recording.

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When the recording and meeting summary are available, you will get an email notification:

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Click on the link in the email or go to the zoom web portal

Click on Recordings, then the meeting name to see the summary and smart chapters, next steps, and the transcript. Message boards say preparing the audio transcript can take up to a few hours. Some people have reported that audio transcripts never arrive. Be aware that this product is new and can be buggy.

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Access Summary and Smart Chapters or My Meeting Coach

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IF YOU ARE A MAC OS USER: you will need to turn off Reactions. Start a new meeting, turn the camera on then click the green Zoom icon, then Reactions. Once you click Reactions, it will turn grey. If you leave this feature on, when you make various gestures Apple will display random emojis in your zoom meeting.

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ZOOM AI Companion also includes the following features:

Team Chat (not the same as the chat that can occur during a meeting):

  • Generate a summary of what was discussed in a long chat thread.

  • Draft chat messages based on conversational context and what you want to say, as well as customize its tone.

Whiteboard:

  • Generate ideas for your whiteboard as stickies, tables or mind maps.

  • Refine and categorize existing content on whiteboards.

Events:

  • Use AI to help compose chat messages to attendees.

  • Get help writing event descriptions.

Need additional help? Submit a ticket in our new portal here: IT Service Desk Help Center

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