Redhawk Hub Editor and Publisher Resources

This article is a resource for content editors. Please review for instructions on how to organize your Intranet materials, and what to expect throughout the project.

Overview

What are we hoping to achieve by building an intranet?

In alignment with the website redesign project, the intranet will serve as a one-stop shop for internal information. Our goal is to create a space that is easy to navigate and informative. Once complete, faculty, staff, and students can reference the intranet for news, events, and all things SeattleU.

What will the intranet look like?

The intranet is being built in SharePoint and will operate just like a website. Departments and schools will have landing and child pages, and content editors will have the ability to edit/adjust for their area.

We are also organizing faculty, staff and student-specific homepages, with the intent to curate resources for each audience. If you are a staff member, for example, your homepage will showcase materials and events relevant to staff.

Open

Staff Homepage

Information Included in the Intranet:

• Department and School information relevant to faculty, staff and students

• SU Today articles (your weekly email isn’t going away, but you will be able to reference all recent articles here)

• Upcoming campus events relevant to faculty, staff or current students

• Announcements/Notifications relevant to faculty, staff or current students

Information NOT Included in the Intranet (i.e. will be posted to the new website)

• Resources, materials and events relevant to external communities

• Promotional items meant for prospective students and employees

• Donor-related materials

• Alumni information

How to prepare as a Content Editor

Similar to the work for the new website, we are asking content editors to:

1. Identify what current information or webpages should be earmarked for internal audiences only. Check out the webpage and content audit that the website team has provided you.

2. Review the material and edit/update as needed

3. Organize your materials into Homepage and Childpages (you can base organization off of the current website’s page tree, but this is an opportunity to clean things up or consolidate)

4. Tag information or pages as faculty, staff or student-related. This will help us put together our curated audience pages, as we can pull “all articles with faculty tags” for the faculty page, etc

Content Editor and Publisher Resources

Teams Channel

Content Editors and Publishers will be added to the “Intranet Content Editors” Teams site. Content editors can use this channel to ask questions, share ideas, and get project updates.

Training

Training videos, webinars, and materials are available on the Intranet Editors Teams Site.

Office Hours:

• Drop-in office hours will resume on March 18th, and will be held every Monday from 10:00-10:30am. Join the Teams Meeting with any questions you have about editing in SharePoint or the Redhawk Hub.

Basic Intro Training Videos:

Open

 Redhawk Hub and SharePoint Online Overview

 Redhawk Hub Creating and Editing Pages

 Redhawk Hub Uploading and Managing Documents

Frequently Asked Questions

What if my material is relevant for both external and internal audiences?

Any material relevant for external communities should likely go on the website. However, it may make sense for you to note on either the website or the intranet where this information now lives. Make it clear for the user if they are looking on the Intranet that they will find xyz resource on the website, and vice versa. If the majority of your audience is internal, it MAY make sense to keep it on the Intranet. Feel free to reach out to us if you want to discuss further.

What are the differences between editor, publisher, and group owner roles?