This article is a resource for content editors. Please review for instructions on how to organize your Intranet materials, and what to expect throughout the project.
Overview
What are we hoping to achieve by building an intranet?
In alignment with the website redesign project, the intranet will serve as a one-stop shop for internal information. Our goal is to create a space that is easy to navigate and informative. Once complete, faculty, staff, and students can reference the intranet for news, events, and all things SeattleU.
What will the intranet look like?
The intranet is being built in SharePoint and will operate just like a website. Departments and schools will have landing and child pages, and content editors will have the ability to edit/adjust for their area.
We are also organizing faculty, staff and student-specific homepages, with the intent to curate resources for each audience. If you are a staff member, for example, your homepage will showcase materials and events relevant to staff.
Information Included in the Intranet:
Department and School information relevant to faculty, staff and students
SU Today articles (your weekly email isn’t going away, but you will be able to reference all recent articles here)
Upcoming campus events relevant to faculty, staff or current students
Announcements/Notifications relevant to faculty, staff or current students
Information NOT Included in the Intranet (i.e. will be posted to the new website)
Resources, materials and events relevant to external communities
Promotional items meant for prospective students and employees
Donor-related materials
Alumni information
How to prepare as a Content Editor
Similar to the work for the new website, we are asking content editors to:
Identify what current information or webpages should be earmarked for internal audiences only. Check out the webpage and content audit that the website team has provided you.
Review the material and edit/update as needed
Organize your materials into Homepage and Childpages (you can base organization off of the current website’s page tree, but this is an opportunity to clean things up or consolidate)
Tag information or pages as faculty, staff or student-related. This will help us put together our curated audience pages, as we can pull “all articles with faculty tags” for the faculty page, etc
Page Templates
Page templates will be available for each homepage and child page.
Homepage template will include:
News section
Events Section
Team Section
Quicklinks
Childpages will include:
News section
Events section
Team section
Quicklinks section
There is also a navigation bar for each dept/school. In the pictures above, this includes “Our Programs,” “Our Services,” and “Our Resources.” These can each link to a child page.
Content Editor Resources:
Teams Channel
Content Editors will be added to a “Content Editors” channel in the Intranet Project’s Teams site. Content editors can use this channel to ask questions, share ideas, and get project updates.
Department/School/Office Folder
Content Editors will first save their site architecture into a folder in the Teams Site. There are also optional templates for child and parent pages to help prep for final review.
Website Content Audit
The website team has already done an audit of all pages on the old website. You have likely been contacted and sent pages related to your dept/office for review. Please use this as a resource to identify the pages you want us to pull from the website.
Training
Training videos, webinars, and materials will be shared starting in October to help onboard content editors to working in SharePoint.
Due Dates
When do we need to have our content organized by?
We are asking content editors to organize their materials and submit the page architecture by October 23, 2023. If you need more time, please contact Genna Magnan .
When will pages and page content need to be reviewed and confirmed by?
First week of December, with sign off given by December 8, 2023.
Frequently Asked Questions
When can we review/edit our pages?
There will be a review period after migration, likely in early December, for editors to review their pages and alter as needed. If your content is particularly nuanced (or the information on the website is not pertinent to the intranet’s audience) please reach out to Genna for earlier access.
What if my material is relevant for both external and internal audiences?
Any material relevant for external communities should likely go on the website. However, it may make sense for you to note on either the website or the intranet where this information now lives. Make it clear for the user if they are looking on the Intranet that they will find xyz resource on the website, and vice versa. If the majority of your audience is internal, it MAY make sense to keep it on the Intranet. Feel free to reach out to us if you want to discuss further.
Can I continue to edit and improve my pages after December?
Yes! We are focusing on getting all of the important internal content accessible by the time the new website launches and the old website will be inaccessible. But, we will continue to improve and train into the new year (and beyond!).