Redhawk Hub Editor and Publisher Resources
- Genna Magnan
This article is a resource for content editors. Please review for instructions on how to organize your Intranet materials, and what to expect throughout the project.
Table of Contents:
Related Pages:
Overview
What are we hoping to achieve by building an intranet?
In alignment with the website redesign project, the intranet will serve as a one-stop shop for internal information. Our goal is to create a space that is easy to navigate and informative. Once complete, faculty, staff, and students can reference the intranet for news, events, and all things SeattleU.
What will the intranet look like?
The intranet is being built in SharePoint and will operate just like a website. Departments and schools will have landing and child pages, and content editors will have the ability to edit/adjust for their area.
We are also organizing faculty, staff and student-specific homepages, with the intent to curate resources for each audience. If you are a staff member, for example, your homepage will showcase materials and events relevant to staff.
Check out the SharePoint Online and Redhawk Hub Overview video for more information!
Information Included in the Intranet:
Department and School information relevant to faculty, staff and students
SU Today articles (your weekly email isn’t going away, but you will be able to reference all recent articles here)
Upcoming campus events relevant to faculty, staff or current students
Announcements/Notifications relevant to faculty, staff or current students
Information NOT Included in the Intranet (i.e. will be posted to the new website)
Resources, materials and events relevant to external communities
Promotional items meant for prospective students and employees
Donor-related materials
Alumni information
How to prepare as a Content Editor
Similar to the work for the new website, we are asking content editors to:
Identify what current information or webpages should be earmarked for internal audiences only. Check out the webpage and content audit that the website team has provided you.
Review the material and edit/update as needed
Organize your materials into Homepage and Childpages (you can base organization off of the current website’s page tree, but this is an opportunity to clean things up or consolidate)
Tag information or pages as faculty, staff or student-related. This will help us put together our curated audience pages, as we can pull “all articles with faculty tags” for the faculty page, etc
Content Editor and Publisher Resources
Teams Channel
When a group owner adds a user as an Editor or Publisher to Redhawk Hub, the user will automatically be added to the “Redhawk Hub - Publishers and Editors” Teams site. Editors and Publishers can use this channel to ask questions, share ideas, and get project updates.
Training
Training videos, webinars, and materials are available on the “Redhawk Hub - Publishers and Editors” Teams site. The training videos are also linked below if you want to share them before providing edit access.
Office Hours:
Drop-in office hours are held every Monday from 10:00-10:30am. Join the Meeting with any questions you have about editing in SharePoint or the Redhawk Hub.
Videos
Editors should review videos #1,2,3,4
Publishers should review videos #1,2,3,5
Interested in the many web part options you can use to enhance your page(s)? Check out the full list of web parts from Microsoft.
Frequently Asked Questions
What if my material is relevant for both external and internal audiences?
Any material relevant for external communities should likely go on the website. However, it may make sense for you to note on either the website or the intranet where this information now lives. Make it clear for the user if they are looking on the Intranet that they will find xyz resource on the website, and vice versa. If the majority of your audience is internal, it MAY make sense to keep it on the Intranet. Feel free to reach out to us if you want to discuss further.
Can I add additional editors and publishers for my pages?
Group owners can now manage their own editors and publishers without needing to involve Redhawk Hub admins. See the Managing Editors and Publishers instructions.
What are the differences between editor, publisher, and group owner roles?
| Editor | Publisher | Group Owner | Internal Communications Manager |
|---|---|---|---|---|
Draft/Add Documents | X | X | X |
|
Draft/Edit Pages | X | X | X |
|
Draft/Edit News Posts and Events | X | X | X |
|
Approve or Publish Changes |
| X | X |
|
Change group membership for Editor and Publisher groups |
|
| X |
|
Approve posts to Student, Faculty, Staff homepages |
|
|
| X |
Why aren’t my published pages or edits showing?
Pages need to be submitted or approved by a publisher before they are made public. Has your publisher approved your submission?
If you submitted a news post or event that you expect to see showing on a main homepage, but don’t see it, make sure you have followed all of the steps to update “page details.”
Why is the page “locked?”
Another user has likely left the page in the middle of an editing session, and needs to either end the edit session or discard their changes to unlock the page again.