Redhawk Hub - Create News Post and Events

This page is a guide for creating news posts and events. Please review the Content Editor Training or Publisher Editor Training videos for a demonstration.

Table of Contents:

Add a News Post

1. In the top left of your site, click on the + New button

2. Select News Post from the drop down. Note: DO NOT select News Link.

Open

3. Select templates listed under Saved On This Site

4. Select your groups News Post Template. Every group has their own unique template pre-populated with page data.

Open

5. Select “Create Post”

6. Update the News Post page

   1. Update Banner

      1. Click on the picture icon in the top left of the banner.

      2. Select “Site” as your source

      3. Select “Site Assets” folder

      4. Select “News Assets” folder

      5. Choose desired banner from banners folder

   2. Update thumbnail

      1. Navigate to page details (top left)

      2. Select “Change Thumbnail”

      3. Select “Site” as your source

      4. Select “Site Assets” folder

      5. Select “News Assets” folder

      6. Choose matching thumbnail from thumbnail folder

   3. Add a title

   4. Add title to end of breadcrumb in place of [Enter News Post Title]

   5. Review post verbiage standards prepopulated in the body of the post. These have been provided by MarCom for your reference. Remove this once you have read it, and paste or write your own message.

   6. Add a contact to the “people” webpart at the bottom if you wish! Or, you can delete this webpart.

7. Optional: Update the Page Details to submit this post to a main hub homepage (eg Faculty, Staff or Student)

   1. Select Page Details in the top left

   2. Scroll to Properties

      1. Select YES for Feature On Home

      2. Select relevant groups under Target Audience

      3. Add relevant RedhawkHub Audience groups to Audience: RedhawkHub-AllFaculty, RedhawkHub-AllStaff, RedhawkHub-AllStudents

8. Submit for Approval. This approval is sent to our Internal Communications Manager for review. Once approved, the post will automatically show on the selected homepages.

Add an Event

1. From your site’s homepage, navigate to the Events web part and click “Add Event”

2. Update Event Page

   1. Select a pre-saved banner by clicking on the browse images icon in the top left of the banner

      1. Select “Site” as your source

      2. Select the “Site Assets” folder

      3. Select “Event Assets” folder

      4. Select your desired banner

   2. Add a title

   3. Add When (date, time)

   4. Add Where (physical or virtual)

      1. Optional - add Link

   5. Optional: Update Category and Audience to submit for Staff, Faculty, and Student homepages. This approval is sent to our Internal Communications Manager for review. Once approved, the post will automatically show on the selected homepages.

      1. Category: Campus Event

      2. Audience: Update with relevant groups from RedhawkHub-AllFaculty, RedhawkHub-AllStaff, RedhawkHub-AllStudents

   6. Update description about this event

3. Submit for Approval

FAQs

How do I delete a news post?

For either a published or draft news post, click on Page Details. Scroll to the bottom and select Delete.

How do create a news post or event that only lives on my site?

Create a news post or event following all of the directions above, but do not update the fields to assign audience or feature on homepage. Once approved by your site publisher, this post will show under news or events for your site only.

How long does a news post last?

A news post will not go away unless it is manually deleted (although you don’t ever need to delete it if you don’t want to). As more posts are created, the newer messages will be the ones shown on homepages and push out the old ones.

How long does an event last?

Once the event date and time has passed, SharePoint will automatically delete this event post for you.