Where should I store my data? OneDrive or SharePoint?

Owned by Xinrui Qian (Deactivated)
Last updated: Aug 05, 2024 by Joey Savignano
1 min read

Campus Data Storage  

 

OneDrive 

SharePoint Online 

Secured with SU account 

Yes 

Yes 

Storage quota 

1,000GB

2,000GB + 

Available onsite 

Yes 

Yes 

Available offsite 

Yes, from any device (including smartphone) 

Yes, from any device (including smartphone) 

Share data with others at SU 

Yes 

Yes 

Share data with others outside SU 

Yes 

Yes 

Office files can be edited by multiple users at the same time 

Yes 

Yes 

Owners can control access permissions 

Yes 

Yes 

Why We Deprecated the T-Drive 

  • OneDrive and SharePoint are… 

    • Simple to access 

      • Tied to SU login 

      • Browser access is universal across devices 

      • Apps are available for enhanced functionality 

    • Very large, and easy to expand 

      • OneDrive = 1.0 TB per user 

      • Each SPO site = 2.0 TB default; easily expands to 5.0TB. 

      • Separate sites = separate quotas 

    • Easy to secure 

      • One SU Login 

      • Meets ITS Risk/Data Security requirements, including the Data Privacy Policy and Data Loss Prevention parameters 

  • Store data in fewer locations 

    • Easier to find what you’re looking for 

    • Less expensive to support 

    • Simpler to manage and maintain 

  • Cloud data storage > datacenter data storage 

    • Cloud storage is easy to access and just as secure as datacenter storage 

    • Datacenter storage is reliant on datacenter connectivity and accessibility, which in turn is reliant on VPN or VDI connectivity and availability. 

    • Data stored in Office 365 can be shared with other users inside and outside of SeattleU, and you have more control over how users interact with the shared data. 

    • The physical hardware used for storing documents and folders is more expensive than cloud-based storage.  In fact, cloud data storage is included in Microsoft 365.