Connect your Outlook calendar to Slate

Owned by Madelyn Ringstad, created
Last updated: Jan 23, 2024 by Madelyn Ringstad
2 min read

This guide will provide you with instructions on how to set up an active scheduler and create your availability.

Active Scheduler Availability Set-Up

  1. Login to Slate for Student Success

  2. Navigate to the Scheduler module, click Active Scheduler

  3. Create two New Schedules, one for your in-person availability and one for your virtual availability.

    1. start and end dates will control when appointments can begin and when your availability ends. This can be changed at any time.

    2. select your name as the user.

    3. Press save

  4. Select the schedule (either in-person or virtual) and adjust your availability.

  5. Select Edit Templates and choose the appropriate template (virtual for virtual appointments, etc), click save

  6. Add the appropriate weekly availability. The Outlook calendar feed will read busy times and will not display that time to students.

  7. Repeat these steps for the other schedule.

Active Scheduler - Availability video tutorial

 

 

 Create your Outlook/Slate Calendar Feed

  1. Log into your Outlook 365 calendar using the web browser version

  2. Select Settings, Calendar

  3. Select Shared calendars, and scroll down.

  4. Under Publish a calendar, choose the calendar to be published, and configure any other settings as necessary.

  5. Select Publish and copy the ICS link.

  6. In Slate for Student Success, Click Manage Calendar Feeds, located in the lower right section of the Scheduler module. Press save.

  7. Click "Your Feeds" in the Calendars section located in the lower right section and select the newly added calendar. 

  8. Toggle Share as free/busy calendar. Press Save.

  9. The calendar will now display under 'Calendars'. Select/unselect non-Slate calendars to display or not display, respectively. 

Find and copy the ICS link

Video instructions

View more information about the project and submit enhancement requests at the Slate for Student Success Change Management site.