Using Etrieve Forms

Owned by Nayif Alhomoud (Deactivated), created
Last updated: May 02, 2022 by Laura Reeve
4 min read

This is an overview of how to use (Etrieve) online forms.

Logging into the System

  1. Go to Forms.SeattleU.edu There may also be links on the SU website for specific forms that will direct you to the website.

  2. You may be prompted to do SU’s authorization verification process, proceed.

How to Fill and Submit a Form

  1. Once signed in, you will be sent to the landing page. The landing page is divided into 3 sections. Select Forms in section 1. 

     

  2. Select the name of the form you need in the middle (section 2). This will open the form on the right side (in section 3).

     

  3. To look up a student, move your cursor to the Student SUID box in section 3. You may search for a student by ID number or by their name. As you type, student options will appear. Once you see the student you are looking for, select them. This will auto-populate the remaining student information boxes.

     

  4. Fill in the information based on the instructions. If something is missing you will get an error message, and/or a red highlighted section of missing required fields.

     

  5. Review that you have filled in all sections with the correct information. Then, select the Submit button. The form will now be sent to the next step in the workflow.

     

If you have a form package open, it will lock it for other users, so please be sure to close out after you process.

How to Check the Status of a Form

  1. To view the status of the form, select Activity in section 1.

     

  2. In section 2, you will see a list of the forms you have submitted. You can search for a form by typing the name of the form (i.e. grade change), typing the student’s name or by typing the student’s SU ID Number.

     

  3. Each from will have a status of either “In Progress” if it currently being processed or “Ended” if the form has been completed and processed.

     

Email Notifications

The system will send out notifications to students after they submit a form, and then to the different members of the workflow when it is their turn to act on a form.

 

Some forms have opted out of notifications

The students, and other members of the workflow, will be able to see the notes you write on the forms and in the comments. Do not include anything you would not want the students or other workflow members to read.

How to Act on a Form

  1. If your action is required in a workflow the system will send you an email notifying you that the form is at your step in the workflow. Follow the provided link to be routed directly to the form in question.

     

  2. Fill out any sections that require your action on the form and hit Submit at the bottom to send it forward in the workflow. The form will then leave your inbox and be placed in your Activity section for you to observe its status.