Where should I store my data? T:Drive, OneDrive, or SharePoint?
Campus Data Storage
| T Drive (Depreciated) | OneDrive | SharePoint Online |
Secured with SU account | yes | yes | Yes |
Storage quota | 5GB – 500GB | 1,000GB | 2,000GB + |
Available onsite | Yes | Yes | Yes |
Available offsite | Only when using VPN or Redhawk Labs | Yes, from any device (including smartphone) | Yes, from any device (including smartphone) |
Share data with others at SU | Limited | Yes | Yes |
Share data with others outside SU | No | Yes | Yes |
Office files can be edited by multiple users at the same time | No | Yes | Yes |
Owners can control access permissions | Yes; requires contacting the SU Service Desk | Yes | Yes |
Why We’re Depreciating the T-Drive
Store data in fewer locations
Easier to find what you’re looking for
Less expensive to support
Simpler to manage and maintain
Cloud data storage > datacenter data storage
Cloud storage is easy to access and just as secure as datacenter storage
Datacenter storage is reliant on datacenter connectivity and accessibility, which in turn is reliant on VPN or VDI connectivity and availability.
Data stored in Office 365 can be shared with other users inside and outside of SeattleU, and you have more control over how users interact with the shared data.
The physical hardware used for storing documents and folders is more expensive than cloud-based storage. In fact, cloud data storage is included in Microsoft 365.
OneDrive and SharePoint are…
Simple to access
Tied to SU login
Browser access is universal across devices
Apps are available for enhanced functionality
Very large, and easy to expand
OneDrive = 1.0 TB per user
Each SPO site = 2.0 TB default; easily expands to 5.0TB.
Separate sites = separate quotas
Easy to secure
One SU Login
Meets ITS Risk/Data Security requirements, including the Data Privacy Policy and Data Loss Prevention parameters