Invite External/Guest Accounts to an SU SharePoint site

Seattle University’s Microsoft 365 environment allows for external (non-SU) accounts to be members of a Seattle University SharePoint site. External accounts are designated as “Guests”, and will have the phrase (Guest) appended to their display name.

Only SharePoint site owners can invite Guests to a Seattle University SharePoint site.

Instructions

Adding a Guest to an SU SharePoint site

1. Access your SharePoint site, if you do not have a link to it saved you should be able to access it via portal.office.com.

   1. In the top left, select the 3x3 grid of dots (“Waffle” icon), and then select SharePoint

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   2. You should then be able to find the site from this general SharePoint homepage.

2. On the SharePoint site that you wish to add a Guest, go to the gear icon at the top right, select Site Permissions → then Add Members → then Share site only.

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3. Search for the full email address of the person you want to add, then select their email from the dropdown:

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4. SharePoint will warn you that the address is outside of the organization, this is expected. Now you can add more users using step 3, and/or edit the permissions the user(s) will receive by selecting the text under each email address:

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5. Now click Add at the bottom.

The Guest(s) will receive a welcome email, including instructions for accessing the SU SharePoint site. If the Guest(s) doesn’t see the welcome email please ask them to check their Junk or Spam folder for a Microsoft “no-reply” service account.

First-time guests to an SU SharePoint site will be directed to to configure their account for Microsoft Authentication; this is a Microsoft process that allows the non-SU account to meet our SU site security standards.

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