This provides extra security for your Zoom space, especially when you post Zoom meeting ID#'s publicly. Request that interested attendees email or DM for the passcode, or embed the passcode in the Zoom link to enable a one-click join.
Hosts can control who enters or leaves the space using a virtual waiting room/lobby.
By default, users who authenticate via SeattleU SSO login are allowed to pass through waiting room (learn more about Waiting Room default settings). Hosts may change these settings as it suits their meetings.
Allow participants to enter the space with their video/audio off
Some may feel uncomfortable or may have Zoom fatigue. Whatever the reason, we encourage you to welcome everyone in whatever capacity they show up in.
Get the meeting/event started by setting community guidelines
Encourage participants to engage with each other in a respectful manner, especially in the chat function. Establishing community guideline like “Don’t yuck my yum” or “One mic, one voice” can help create a welcoming environment.
Disable screen share & recording options from participants
This will help you regulate what visuals are being shared with the group & protect the security of everyone’s identity in the space.
Set each meeting to use a unique meeting ID instead of a personal meeting ID. This can also lower the opportunity for hackers to find and join your meetings.
Lock the meeting
Once all invitees are in the meeting, you can lock the meeting, which is an option under “Manage Participants.” “Locking” the meeting means you block out any newcomers from the meeting. This will ensure no uninvited guests show up.
If you need to unlock the meeting to add a guest in the middle of the meeting, you can do so. Then, be sure to lock the meeting again.